Key Features of an Inventory Management System

If you are running your inventory manually or through Excel, mistakes are bound to happen and could get worse as the business expands. That said, upgrading to an inventory management system makes perfect sense.

An inventory management system can help you keep track of your products and services with ease. An inventory management system can also save you time and money while ensuring you don’t get stressed or frustrated with the inventories.

When you have a small business, the last thing that you need is for inventory management to become a hassle. There are plenty of options out there and it can be difficult deciding which one will work best for your needs as well. A great fit should include these key features:

Automatic Inventory Restocking

It’s important to stay on top of your inventory. You don’t want wait until the last unit is sold before ordering more, as missing out on a customer can erode trust for business and will result in lost sales too. Some inventory management system software features include the ability to set up automatic restock of products. 

You can limit how many copies or items that are left in stock, and once a specific amount has been depleted from your initial allocation, it will place an order with suppliers so as soon as those things come back into production they’re shipped over immediately.

Inventory systems are great for businesses that have a lot of inventory because it takes the guesswork out. For example, if you own an automotive parts store and want to keep at least 30 of one type of headlight bulb in stock then use this feature.

Compatibility with Existing Software

Integrating your inventory management software with the rest of your business is important in order for everything to run smoothly. You want one system that can sync up and work together, which is why it’s crucial that you opt for an app that is compatible with the existing software you are using.

Integration between different types or applications allow these programs communicate seamlessly. They also become more dynamic when data from other sources are included into the processes too. This creates new opportunities as well as flexibility when making decisions about how things should proceed at any given time.

Mobile Access

Is the inventory system mobile friendly? Mobile access is becoming more important for both online and retail shops. If you have a single location, this may not be as big of an issue but if your business expands into different areas or requires workers who work from different locations then it’s crucial that they can check in remotely too.

Inventory Trend Analysis

You may know that one of the biggest features in an inventory management system for small businesses is being able to tell you how much product there is left, but what about predicting future needs? Some systems also has this amazing feature.

Data analysis is an invaluable tool in the world of business. With data, you can use information from your inventory cycle to help make better decisions for when customers are most likely going to purchase something again and prepare accordingly so that peak seasons aren’t too much trouble.


A user-friendly inventory management system should be easy to navigate, load information quickly and have a straightforward interface. It’s not overloaded with features you don’t need. The system should include new user training. 

If you’ve never used an inventory management system, getting started can be intimidating and confusing at first. Explore each feature before making your purchase decision so that you will know if it is indeed the best option for you.